Microsoft outlook provides features to keep track of mailbox size and tools for managing mailbox.
Mailbox Cleanup
Mailbox Cleanup can be accessed via Tools –> Mailbox Cleanup
This provides various option such as View Mailbox Size, finding items based on date and size, Auto Archive option, Empty Deleted Item and View Conflicts Size
3 simple steps to manage mailbox size
- Monitor Mailbox size regularly using View Mailbox size feature.
- Use Auto Archive option to archive old mails to a .PST files.
- Empty Deleted item folder.
These steps has to be followed either weekly or monthly or quarterly depending upon number of and size of the emails received.
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