Collaborating with Calendars in Outlook 2013

Outlook 2013 is more than a mail client and calendar. It can prove useful as an efficient personal information manager to handle your daily work schedule. It also has a collaboration feature that allows you to share your calendar with people within your organization and outside the organization. With this feature you can share your daily work schedule (meetings, appointments) with your co-workers. One of the advantages of this feature is your co-workers know about your free time and they can plan a departmental meeting without you requiring to reschedule your appointments to attend the office meeting. Let’s try to learn more about collaboration feature in Outlook 2013.

If you plan to schedule a meeting with other people in your office, it is necessary your calendar is shared. The sharing settings of the calendar can be limited to your department or office network. In some organization, the IT department specifies the calendar sharing settings for all users. Let’s learn how to share and collaborate with calendars in Outlook 2013.

Note: to share your calendar with people outside your organization, you need a calendar profile linked to Mail Exchange Server account. The Share Calendar option appears grayed with IMAP email account profile.

Sharing a Calendar in Outlook 2013:

1. Launch Outlook 2013

2. Click on Calendar icon

3. Go to Home tab

4. Locate and click on Email Calendar command.


A calendar sharing invitation dialog box pops up along with Send Calendar via Email dialog box.

Note: If you have more than one calendar profile, select the Calendar from the drop list.


The Send Calendar dialog box has different elements such as

Date Range: Today, Tomorrow, Next 7 days, Next 30 Days, Whole Calendar or an option to Specify dates


· Select “Availability only” if you want to share your Free/Busy time with the recipient or

· Select “Limited Details” if you only want to share time and subject of the meetings

· Select “Full Details” if you want to share everything with the recipient including your location

Once you are done with all selection for Sharing Settings, click on Send.


In Category: Office 2013, Outlook 2013

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

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