How to sort list of items in Word

In Microsoft Word, you can automatically sort list items in a paragraph. This can be done by using the “Sort Option” present in Paragraph ribbon.

Sort list of words in Word 2016, Word 2013, Word 2010 and Word 2007

For example, if you want to sort the following list of items

  • London
  • New York
  • Paris
  • Delhi
  • Tokyo

Select the list items in the paragraph

Sort of list of items in Word 2013, Word 2010 and Word 2007

Then navigate to paragraph section in the Home menu and click Sort option.

Sort option in Mincrosoft Word

This would display the following Sort Text window, where you can specify the Sort By, the type of content either Text or Number or Date and Sort Order.

Sort words in Paragraph in Word 2013, Word 2010 and Word 2007

Also See: How to change the Bibliography style in Word

In Category: MS Office, Word 2007, Word 2010, Word 2013, Word 2016

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

Show 3 Comments
  • Andy November 10, 2009, 9:06 pm

    This is a great tutorial on sorting paragraphs in Word. I love this feature! You should think about joining the Office conversation on Facebook at

    MSFT Office Outreach Team

  • Eric March 10, 2011, 11:40 pm

    Sorting is nice, but I am looking for “automatic” sorting, which means to have Word 2007 automatically maintain a sort order within a section such as a list or a table. Then when you add a new entry anywhere in the defined area, it AUTOMATICALLY sorts it into the proper place. Otherwise, every time you update a sorted area, you have to manually highlight the whole area and sort again. Is that possible?

  • Kathy Hillman February 22, 2013, 1:40 am

    I add on a number of addresses to my list at times, sort them by last name but can’t seem to save the new sorted list.

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