How to change send and receive emails settings in Outlook

Microsoft Outlook 2013 and Outlook 2010 has option to automatically send or receive emails at a specified time interval. It also provides option to change this time period using the Send/Receive settings. List below are the steps to change send and receive email settings in Outlook 2013 and Outlook 2010.

Change send and receive email settings in Outlook 2013 and Outlook 2010

Click on the File menu –> Options

Send and Receive in Outlook 2013 and Outlook 2010

Navigate to Advanced tab and scrolled down to Send and receive section. Then click on the Send/Receive button.

Schedule an automatic send/receive in Outlook 2010 and Outlook 2013

How to hide send and receive progress dialog in Outlook 2013 and Outlook 2010

Using the Schedule an automatic send/receive every minutes field you can specify the time period at which the automatic send/receive emails needs to be done. The default value for this is 30 minutes.

Outlook 2010 displays a send and receive dialog box showing the progress of mails received and sent from the email Accounts. If you have configured more than one email accounts in Outlook then the time taken to complete Send/Receive will be more and the progress dialog will be displayed till the process is completed. Outlook provides allows users to hide the Send/Receive Progress. If you want to hide the dialog box then tick the check box with label as Don’t show this dialog box during Send/Receive.

Outlook Send/Receive Progress

Similarly if you want to turn on the display of progress message back then navigate to Send / Receive menu option and click the Show Progress option available under the Download section.

Show Progress dialog in Outlook 2013 and Outlook 2010

Change receive emails time for single mail account in Outlook 2013 and Outlook 2010

When you have more than one email account configured in Outlook 2010 and you want to specify a different send and receive time for a single account then you can follow the below mentioned steps.

Click the Send / Receive menu and navigate to Send & Receive section. Select Define Send/Receive Groups from the Send/Receive Groups menu list.

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In the Send/Receive Groups window, you can see the default time specified in “Schedule an automatic send/receive” option for All Accounts.

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Now click the New button and specify a name for the group. In the below example, I want to specify a change the send and receive time for my Yahoo account and I have named the group as Yahoo.

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Then select the Account (Yahoo) in the Account section and click the Ok button.

Send/Receive Settings in Outlook 2013 and Outlook 2010A

Now change the value for “Schedule an automatic send/receive every” option for the Yahoo group and click the Close button.

Send/Receive Groups in Outlook 2010 and Outlook 2013

Also See: How to quickly block a sender in Outlook

In Category: MS Office, Outlook 2010, Outlook 2013

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

Show 32 Comments
  • Shriniwas Ratawa August 12, 2010, 3:17 pm

    Thanks for your support. It worked.

  • Balaji August 31, 2010, 10:20 am

    Thanks buddy, this helped me !!! Cheers..

  • Michael November 11, 2010, 8:43 pm

    It’s funny that Outlook help did not help at all in finding this. Google plus your site was much easier.

  • Odumefuna January 12, 2011, 3:49 am

    I just installed Outlook 2010, and when I click ‘Send and Receive’, I get the following error message: “?”The attempted operation failed. An object could not be found”
    My email settings are accurate because all of my emails come to my Blackberry, but not my Outlook on my laptop. Please help.

  • sally April 6, 2011, 7:19 am

    outlook 2010 – is there no way of setting so queue email and not send it until manually request to send later?

  • Victor Ivanov April 19, 2011, 7:07 pm

    @Sally – Yes, if you go to the tab “Send/Receive”, then choose “Send/Receive Groups” and then in the “Define Send/Receive Groups” – Un-Select the check-box of “Schedule an automatic send/receive every…”
    This will make your Outlook 2010 do the Send/Receive only when you manually choose F9 button (or manually Send/Receive All Folders or Accounts).

  • hank April 30, 2011, 4:37 pm

    Can Outlook 2010 be set to receive mail automatically, say every 10 minutes, but to send only on manual command?

  • Terry Dawson May 10, 2011, 2:10 pm

    Thanks, very helpful information.

  • David H December 2, 2011, 2:10 am

    Where can i change the settings for forwarded and sent emails not to send them to me as well?

  • Ann January 25, 2012, 1:00 pm

    My inbox email at first listed emails by Date, then Sender. Now emails are listed by Date, then Subject. How can I change the Subject header back to Sender?
    Ann Bryant

  • Ravi Shankar February 5, 2012, 10:41 am

    Thanks Ann for the leaving a comment

    Hope the below information helps

    http://blogmines.com/blog/2012/02/05/how-to-change-email-sort-order-in-outlook-2010/

    Regards
    Ravi

  • Mary Dunkeson February 7, 2012, 2:29 pm

    Mine was doing the automatic from the start, I only want it send and receive when I click on send and receive. I took the check marks off send automatic, but now every time I click send/receive a pop-up comes up and wants my password. It there a way to stop that. We travel a lot, so I do not want my mail automatically going to my home computer, it can stay on AT&T’s server until I get home. I did not have this problem with my last version of Outlook

  • Donna June 11, 2012, 9:37 pm

    How do you change the amount of time the email is sent once you hit send- i want to slow it down just in case i want to grab it back (if i see an error).

  • Ray June 14, 2012, 5:52 am

    Thank you so much..

  • Azim June 21, 2012, 12:28 pm

    Thanks for the post, it worked for me too

  • Aaron Joachim July 27, 2012, 6:53 pm

    Yes this was very helpful, much better than Outlook help and much quicker too. You answered my problem in less than 5 clicks.

  • Jon August 2, 2012, 1:50 pm

    Good heavens, it took some time to figure this one out. I have been using Outlook 2010 for a year now and the whole time I’ve been wondering why I don’t receive messages faster. Thanks a lot!

  • Ken August 16, 2012, 11:18 pm

    Thank you for your help. It is great to know there is a site I can go to get answers to questions concerning Outlook 2010. I will pass this on to others I know are using the product.

  • Deb August 18, 2012, 7:18 pm

    Thanks for the great advice. Had been struggling – now it all works like i want it to.

  • Mohammed September 13, 2012, 2:47 pm

    Many thanks for this cooperation

  • sameeullah October 10, 2012, 6:07 pm

    THANKS TEAM

  • sue December 8, 2012, 8:11 pm

    I would like email to be received oldest first instead of newest first. How do I configure to do that?

  • The Big Kahuna March 17, 2013, 3:09 am

    Thank you.. this was exactly what I was looking for. My mail server said my e-mail was connecting over 100,000 times in the past 24 hours, and they suggested I change the SEND/RECIEVE option from what I had (every 5 minutes..) to a 10 minute period and hopefully they think this might fix the “problem”..

    thanks again

  • Ravi Shankar March 28, 2013, 10:28 pm

    Nice to know that this helped to resolve the issue.

    Regards
    Ravi

  • Gary Cook July 22, 2013, 8:28 am

    I don’t see an answer to Mary Dunkeson’s question above:
    “Mine was doing the automatic from the start, I only want it send and receive when I click on send and receive. I took the check marks off send automatic, but now every time I click send/receive a pop-up comes up and wants my password. It there a way to stop that.”

    How do you tell Outlook not to read mail when it comes up??

  • Ravi Shankar July 22, 2013, 10:36 am

    Can you check whether “Remember Password” has been checked under Account Settings -> Email Acccounts

  • Ivan January 3, 2014, 11:20 am

    What is the difference if this box is unchecked?

  • victor May 24, 2015, 1:24 am

    please help me i cant send or receive mails on outlook 2013 just installed it

  • Sangeetha February 4, 2016, 3:49 pm

    I received an meeting invite from a group mail id. I accepted the invite and I am getting a forward message saying ‘Accepted’ daily the same time I actually accepted the meeting. I really don’t know how to stop receiving this forwarded message. Please help me

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