How to create email templates in Microsoft Outlook

This tutorial provides the steps required for creating and using email templates in Outlook 2013, Outlook 2010 and Outlook 2007. If your work requires you to send the same email content repeatedly then you can try using email templates to avoid re-typing the message every time. For example you want to let all your customers about weekly maintenance work then you can create one email template which can be used every time a maintenance notification needs to be sent.

Creating Email Templates in Outlook 2013, Outlook 2010 and Outlook 2007

Open New E-mail window and start typing the message that needs to sent to your customers as shown below.

type text for email templates

Now click File –> Save as and select the Save as type as Outlook Template. After entering the file name, click the save button.

Outlook 2010 Save templates

Now close your email message window and select “No” for “Do you want to save changes”.

Using email templates in Outlook 2013, Outlook 2010

When you are planning to send your weekly email, navigate to Outlook 2010 Developer menu and select Choose Form available under Custom Forms section. If the developer menu in missing in Outlook then check enable the menu using Customize Quick Access Toolbar option.

Choose Form Developer menu

In Choose Form dialog box, select User Templates in File System for Look In drop down.

Outlook 2010 select templates

Now select the template that was created for sending weekly maintenance email and click the Open button.

User Templates in the File System

This would open the email message window with already populated content and the to address field. You can make any specific changes to the email (like changing date etc.) and click the Send button.

Open email templates Outlook 2013, Outlook 2010

Using email templates in Outlook 2007

Outlook 2007 users can access the saved email templates using the File menu –> New –> Choose Form option

Choose form in Outlook 2007

Then select User Templates in File System and select the saved email message template.

Select message templates in Outlook 2007

Also See: How to use AutoText template in Outlook 2010

In Category: MS Office, Office 2007, Office 2010, Office 2013, Outlook 2007, Outlook 2010, Outlook 2013

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

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