How to make a read only presentation in PowerPoint

PowerPoint in Office 2010 and Office 2013 can be marked as final and let readers know the presentation is final and make it read-only by using the PowerPoint Info menu features. This would provide users with warning message when editing and making changes to the PPT slides.

Author has marked the presenation as final

Listed below are the steps to mark a presentation as final in PowerPoint 2010 and PowerPoint 2013.

  • Click on File menu –> Navigate to menu
  • Click on the Protect Presentation and select Mark as Final from list of menus.

Mark as Final in PowerPoint 2010 and PowerPoint 2013

  • The following dialog box would be displayed. Click Ok to continue.

This presenation will be marked as Final and Saved

  • The following warning message would also be displayed. Click ok to complete the operation.


This would make the PowerPoint Presentation as a read-only.

Prevent users from making changes to Presentation

If you do not want users to make any changes to PowerPoint presentation then you can save the PowerPoint as PowerPoint Show (*.ppsx). Listed below are the steps to save the presentation as PowerPoint Show in PowerPoint 2010 and PowerPoint 2013

Click File menu and select Save As option from the menu list.

Save As PowerPoint 2013 and PowerPoint 2010

Now double click on the Computer to launch Save As dialog box.

PowerPoint Show

Enter a name for the presentation and select PowerPoint Show in Save as type dropdown. Then click the Save button to the convert the file in to PowerPoint Show file format. Now users can run this file as PowerPoint presentation and will not be able to make any changes to it.

Also See: Create customs views to show only unread messages in Outlook 2013

In Category: Office 2010, Office 2013, PowerPoint 2010

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

Show 10 Comments
  • Sharone June 29, 2010, 3:17 pm

    This does not make the file “Read Only” as it once did. When the recipient opens the file, a bar comes up on the top that says “An author has marked this presentation as final to discourage editing”. And then there is an EDIT ANYWAY button. Which overrides the “Mark as Final”.

    Is there a way to actually make a file Read Only in Office 2010?

  • Mick Rogers December 30, 2011, 10:11 am

    I agree with Sharone anyone can still edit a presentation you have made; this is wrong one spends hours at times making a presentation and someone steal it

  • Noa April 19, 2012, 8:06 pm

    a malicious user can still override this one, but it’s trickier than just clicking “edit anyway”
    I really wish there was a secure way to do this.

  • Jane June 1, 2012, 10:40 pm

    Save your presentation as a .pps file; a powerpoint show. This will save your animation, but viewers will not be able to edit it.

  • Nenad June 4, 2012, 7:35 pm

    Unfortunately, pps will not solve this problem, since any user can open Power point, then select Open file, and choose pps… it will open as simple ppt.

  • eleazerso June 14, 2012, 12:58 pm

    “Mark as Final” is only meant to discourage editing, it can still be edited.
    Changing the properties to read-only will only prompt the viewer to save it to another file name if he intends to edit it.
    You can do one thing, try making a presentation which is trigger-free which loops continuously and save it as windows media video.
    This option will convert your presentation into a video, but it will not be as good as ppsx.

  • Saby November 26, 2012, 4:37 pm

    Save the file as a power point picture presentation…that would solve the purpose.

  • mamat January 14, 2016, 8:53 am

    Save to another power point file
    in menu choose File->Save As then rename the file before you save beside save button choose Tools->General Options then under file sharing setting for this document enter password for modify. this will prevent other person to edit your document.

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