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How to open or close archive file in Outlook

In this tutorial, we will see the steps to open or close archive file in Outlook 2013 and Outlook 2010.

Open archive file in Outlook 2013 and Outlook 2010

If you have archived your outlook items and you want to open in Outlook then you can use the settings available as apart of Outlook Options.

Click on the File menu –> Open –> Open Outlook Data file option

Open archive file in Outlook 2013 and Outlook 2010

This would display the following Open Outlook Data File window.

Open Outlook Data file in Outlook 2013 and Outlook 2010

Navigate to the folder where the archive file present and choose the file. Now the archived items would be available as apart of your outlook folder structure.

Close archive folder in Outlook 2013 and Outlook 2010

Outlook users can close open archive folder by following the below mentioned steps.

  • Launch Outlook and then move to the Navigation pane.
  • In the Navigation Pane, right click on the Archive folder that needs to be closed.

Close archive folder in Outlook 2013 and Outlook 2010

  • Select Close “archive” option from the list of available menus. By this way you can close an archive file in Outlook 2013 and Outlook 2010

Also See: How to find mailbox size in Microsoft Outlook

5 comments… add one
  • earlier today i was able to open an archived outlook data file and it would appear in my outlook folder structure just as described. Now i am unable to do so. The file name in the selection list not to include the fully qualified name. Just the bottom levels. I can see the file name but when I select the file name, it does not move to the open window. When i key the name into the window and click ok, the process ends and nothing happens

    I have altered my settings in some way that has caused this.

  • With Outlook 2010 I occassionally will have to close Outlook and reopen the program to open the archives folder or calendar is there a fix or repair that can be applied that will solve this issue.

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