How to schedule email delivery in Outlook

Outlook Email Scheduling

Outlook provides users with the option of scheduling an email message so that it can be delivered at a later time. For example if you are in a boring meeting and want to catch up with your pending emails during the meeting then use this option to schedule your replies. Because if the emails are also addressed to the attendees in the meeting then they would be aware that you are not following the discussion.

In this tutorial we will be covering steps to be followed for scheduling an email message to deliver at specific date and time in Outlook 2013, Outlook 2010 and Outlook 2007.

Delay emails in Outlook 2016, Outlook 2013 and Outlook 2010

In the Message window navigate to the Options menu then to more options section.

Delay Delivery In Outlook 2013 and Outlook 2010

Click on the Delay Delivery menu option and this would launch the below Properties window.

Outlook Delay Delivery Properties

In the properties window, navigate to Delivery options. Then mark the checkbox with label as “Do not deliver before” and provide your preferred date and time on which the email needs to be scheduled for delivery.

Delivery Options in Outlook 2013 and Outlook 2010

Please note that if you are using Microsoft Exchange then this email message will be transferred to your Organization Exchange server outbox and will stay there till the specified time has been reached. And if you are using POP/IMAP connection then your Outlook has to be running as the email message will stay in your Outlook Outbox till the specified time has been reached. So your computer with your Outlook needs to be powered on.

You can use this scheduling email feature for sending any important without missing deadline or even for group mailing during organizing any events.

Delay emails in Outlook 2007

Here are the steps how to get this done in Outlook 2007

1. Click New -> Options -> Click Delay Delivery

Delay Delivery in Outlook 2007

2. You get the screen as shown below, select Do not delivery before and set the date and time that you want the mail to get delivered.

Message Options in Outlook 2007

3. When this is done you can see this mail in your outbox not in the sent item for now. When the date and time that you have set meets, the mail will get sent. Then you can see the mail in your sent items with the date and time sent.

Also See: How to use Outlook as a RSS reader

In Category: MS Office, Outlook 2007, Outlook 2010, Outlook 2013

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

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