How to set color for emails in Outlook

This article is about the feature that allows Outlook users to set color for emails from specific senders. This would help users to quickly identify the emails based on the color. Listed below are steps to organize emails by setting colour in Outlook 2007, Outlook 2010 and Outlook 2013

Outlook 2013 and Outlook 2010

Step 1: Launch Outlook 2010 and note down the email address of sender whose emails needs to be highlighted.

Step 2: Click the View menu then View Settings under Current View section.

View Settings in Outlook 2013, Outlook 2010

Step 3: Click the Conditional Formatting option in Advanced View Settings window.

Advanced View Settings in Outlook 2013, Outlook 2010

Step 4: Click the Add button in the Conditional Formatting and enter the name for the rule

Conditional Formatting on email messages in Outlook

Step 5: Create a rule by clicking the Condition option and enter the email address of the sender in the From field. Then click OK button in the Filter window to save the changes.

Create Filter for Outlook email messages

Step 6: To set a font color, click Font button in the Conditional Formatting window and pick your desired color.

Font dialog in Outlook 2013, Outlook 2010

Step 7: Then click the Ok button on all the open windows. Now all the emails from the specified sender will be highlighted with the selected color.

Outlook 2007

Organizing your email messages will help to you work more efficiently. In Outlook 2007 one way of organizing is by changing the colour of the email messages based on received from or sent to and messages sent only to me options.

Organize menu can be accessed via Tools menu -> Organize

Organize option in Outlook 2007

Using the Ways to Organize Inbox section, you can set the color for messages that are received from specified sender or mails that are sent to specified user. Click on the Apply Color button after selecting the color from the drop down.

Color messages based on criteria in Outlook 2007

Similarly you can turn on colors for messages that are sent only to you using Show messages sent only to me option. After selecting the color click on the Turn on button. And to remove the color effect click on the Turn off.

Color messages based on email address in Outlook 2007

Also See: Change background theme for email messages in Outlook

In Category: Office 2007, Office 2010, Office 2013, Outlook 2007, Outlook 2010, Outlook 2013

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

Show 3 Comments
  • vivek jain December 31, 2015, 1:47 pm

    how van create mail rule in in specfic colour

  • vivek jain December 31, 2015, 3:40 pm

    how can applu rule in mail in coloyer

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