Autocorrect in Word – Replace text as you type

Autocorrect in Microsoft Word 2016, Word 2013, 2010 and 2007 has a feature called replace any text as you type. This tutorial provides an example for replacing text with text and image in Word document.

Replace text as you type in Word 2016, Word 2013, Word 2010 and Word 2007

In Word 2013 and Word 2010 you can access Proofing section by clicking File menu –> Options. To access AutoCorrect option in Word 2007 click on the Word Options and navigate to Proofing section.

Proofing section in Word document

And on clicking the AutoCorrect Options the following dialog box would be displayed. Under Replace text as you type, you can add the text which needs to be replaced it is typed in the Word Document.

Replace text as you type in Word

For example if you want dato be replaced with Digital Answers in word document, then add da to the left hand side and Digital Answers to right hand side then click Add button.

Replace text with text using Autcorrect

How to use autocorrect for replacing text with picture

Step 1: Navigate to Insert menu, click Pictures under illustrations section

Insert Pictures in Word 2013

Step 2: Using the Insert Picture dialog, select and add image to the document.

Select Picture Dialog in Word 2013

Step 3: Click File menu, select Options from the menu list.

Word Options in Word 2013

Step 4: In Word Option window, navigate to Proofing section and click AutoCorrect Options.

AutoCorrect Options in Word 2013

Step 5: Now enter the name under Replace text and make sure Formatted Text radio option is selected. (If you have not selected any image then this option will not be displayed)

Replace text as you type in Word 2013

Step 6: Click Add button to add the entry to AutoCorrect list. Then OK button on the AutoCorrect and Word Options to close the windows.

Now whenever you type the replace text, it will be automatically replaced with the image. If you are frequently going to insert company logo or your signature then you try this feature.

Formatted Text in Word 2013

Also See: Find Autocorrect entries file in Word 2010

In Category: MS Office, Technical, Word 2007, Word 2010, Word 2013, Word 2016

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

Show 7 Comments
  • donna September 2, 2009, 9:26 pm

    I am a transcriptionist and I use a lot of the same sentences or phrases in my transcription. In the older versions of word I only had to use autoformat and could add these sentences or phrases and when I started to type them the first word or two and they would automatically be typed into my transcription. How does 2007 do this. Please let me know.

  • Tom Wadsworth September 15, 2009, 3:18 am


    I’m in a similar situation. I loved the AutoCorrect feature in Word 2003, but it has been a challenge to regain the same efficiencies in Word 2007. I think I’ve finally figured it out.

    Go to Insert –> Quick Parts –> Building Blocks Organizer. Here is where you enter all those frequently used sentences and phrases. Then, when typing, you must hit F3 after typing the first few letters. Then, Word 2007 will automatically enter your data.

    I spent an hour or so on the phone with Microsoft Tech Support to get all my words, phrases, and sentences automatically transferred from Word 2003 to Word 2007. I have no idea how we did it, but we got it done.

    Do a Google search for something like “transferring autocorrect from Word 2003 to Word 2007”. The answer is out there.

    I know my answer isn’t everything you need, but I hope it gives you enough information to finish the job on your own. Good luck.

  • tillie July 30, 2011, 12:56 pm

    Problem I am encountering is I am creating autocorrects for frequently used words and phrases, but as soon as I close document or shut down, and restart, all of it has disappeared. How do I solve this problem.

  • Ravi Shankar July 31, 2011, 6:07 pm

    Thanks for visiting Digital Answers. Can you let me know whether after adding new words and phrases did you try to save the document before closing or restarting your PC?


  • mahdi kohinazr October 8, 2011, 4:16 pm

    Where is the box AutoCorrect Options Microsoft Office Word 2003 in windows Service pack 3


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