Recent documents in Microsoft Word

Quickly access recent documents in Word 2016 and Word 2013

Microsoft Word 2013 has a features that lets users to quickly access the recent documents from Office menu. These documents will be displayed just below the options menu as shown below.

Quickly Access Recent Documents in Word 2013

Listed below are steps required to enable quickly access recent document feature and to specify the number of documents.

Step 1: Click File menu and then Options menu.

Step 2: In the Option window, click the Advanced Options then scroll down to the Display section

Step 3: Mark the check box with caption as “Quickly access this number of Recent Documents” and also specify the number of documents.

Word Advanced Options

Step 4: Click Ok button for confirm and save the changes.

This is a useful feature when are you going to access certain documents quite frequently.

Clear recent documents history in Word 2016, Word 2013, Word 2010 and Word 2007

Microsoft Word users can clear recent accessed documents history using the option provided part of the Advanced Settings.

Recent documents in Word

Click File menu, select Options from the list. In the Options window, click Advanced tab and scroll down to Display section.

Display number of Recent Documents

Change the value for “Show this number of Recent Documents” to 0 to clear all the recently accessed documents in your Application. Microsoft Word 2013 users also need to un mark the checkbox with label as “Quickly access this number of Recent Documents”.

Recently accessed documents in Word 2007

The recently accessed documents in Microsoft Word 2007 are displayed when we click on the Office Button. You can access the Advanced Setting in Word 2007 by clicking Office Button -> Word Options -> Advanced

Clear Recently Accessed Documents History in Word

Then follow the same steps as mentioned for Word 2013 and Word 2010 to clear the recently accessed documents history.

Increase or decrease the display of recent documents

Word users can increase or decrease the display of number of recent documents using the “Show this number of Recent Document” option.

Also See:Retain favorite document in Word

In Category: MS Office, Word 2007, Word 2010, Word 2013, Word 2016

Ravi Shankar

A Software developer and blogger who is always looking to provide technical help to the wider community.

Show 7 Comments
  • Debbie October 14, 2013, 4:23 am

    In Word 2010 Recent Files could be linked to the Quick Access Toolbar – is there any way to do this in Word 2013?

  • Ravi Shankar October 14, 2013, 9:07 pm

    I think the QAT option has been removed in Word 2013 instead you have it as part of File menu.

  • Doug Allen May 23, 2014, 3:51 am

    I have 2 users set up on my computer both with admin enabled.. Running windows 7 Pro. Office 2013 works as expected under 1 user but the 2nd user does not. Under step 3, those options to select are greyed out and can not be selected. How can I fix this?

  • Doug Allen May 23, 2014, 3:57 am

    I’m having a similar issue with enabling hyperlinks in Outlook 2013. Again, I’m running Windows 7. I have IE and Firefox browsers. Two users set up both with admin enabled. The first one works fine, but the 2nd user can not enable hyperlinks. I click the check box enabling hyperlinks but nothing changes.

    I don’t understand why 1 user would work correctly and the other not.

  • Ravi Shankar May 27, 2014, 1:38 pm

    Have you set any group policy for user 2. Can you please check the below link.

    http://superuser.com/questions/284535/2010-word-recent-documents-not-accessible

  • Ravi Shankar May 27, 2014, 1:38 pm

    Have you set any group policy for user 2. Can you please check the below link.

    http://superuser.com/questions/284535/2010-word-recent-documents-not-accessible

  • S. Eishen August 27, 2014, 11:16 am

    Just right click on the Word on your task bar. Brings up recent documents. Problem solved.

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